You may see email signature disclaimers on a lot of business emails…
Do you wonder why businesses have them? Some disclaimers are very long and detailed and others are very brief.
Do you need to have an email signature disclaimer in every email you send?
No, it is not a legal requirement to have an email disclaimer BUT it is very helpful if:
Your computer has a virus that is passed on by email and causes damage to someone else’s computer. You could be liable for loss caused by that damage and for failing to detect the virus and passing it on.
Your email signature disclaimer may read:
“Please note that we cannot accept any responsibility for viruses and it is your responsibility to scan or otherwise check this email and any attachments.”
2. You are providing information and advice in your email that is not meant to be tailored, individual or specific advice.
Your disclaimer could read as follows:
“The information contained in this email is provided for information purposes only and not intended to amount to advice. You should not rely on any of the contents of this email without obtaining professional and tailored advice before making any decisions for your personal situation. We disclaim all liability and responsibility arising from any reliance placed on any of the contents of this email.”
3. If you are sending confidential or commercially sensitive emails, your signature disclaimer should include the following notice:
“This email is confidential and intended solely for the use of the person to whom this email is addressed. Any sharing, distribution, copying or use of this email without prior permission of the addressee is prohibited. If you are not the intended recipient you have received this email in error. Please accept our apology, notify the sender on the above address, and then delete all copies of this email.”
So what do you need to include in every email?
- Your full name (first and last)
- Your business name / company name
- Your position/role at the business or company
Best email disclaimer practice:
- Your tagline or a short description of your core service
- Your preferred contact details where you are prepared to be contacted. So, if you don’t want a phone call, leave your mobile out
- Links to your social media pages i.e. Facebook page, LinkedIn, Twitter
- Disclaimers as required
Take a few minutes now to customise your email signature to make sure you are covered!
Lawyer, Contract Specialist, Speaker & Advocate for Women in Business.
Drawing on more than 15 years’ experience as a lawyer and a woman in business, Shalini Nandan-Singh helps Australian service-based entrepreneurs protect their businesses and their bottom lines with empowered legal advice and contracts.
Encouraging listeners to #loveyourlegals, Shalini firmly believes that business legals should be an authentic extension of your business. Her goal is to educate audiences that, rather than confusing legalese, business legals should be an authentic extension of your business, creating positive business boundaries that support you in working with your clients with compassion and understanding.
Disclaimer: This blog is written to support business owners to consider legal requirements and issues that may arise in business. The information provided is for general and educational purposes only. It is not intended as legal advice for your individual circumstances. Please consult your lawyer for advice specific to you and your business.